Which Can Be Sacrificed To Reduce The File Size Of An Image?

In some cases, particularly when creating large presentations, the file size of your project may go upward to a rather large number. This can make it difficult to share your finished presentation, especially if yous're using email services or a USB to store information technology on.

To aid gainsay this issue, PowerPoint comes with options to compress various elements and reduce the file size or projects. You can compress images, videos, convert 3D objects to static images or even utilize the PPTX or Goose egg formats to further optimize file size.

Our article focuses on all the methods to help you compress PowerPoint files and create more shareable presentations.

Method one: Compress images in PowerPoint

how to reduce file size in powerpoint

The get-go fashion to reduce the file size of your presentations is definitely compressing the images used in your slides. Images with big resolution tin can quickly start generating big file sizes.

Often when making a presentation, there'due south no need for large images to exist displayed on the screen, then compressing your images won't damage the last outcome. Co-ordinate to our tests, correctly compressed images tin help you lot reduce the file size of your presentation past 17 times.

Select the film you want to compress. This will open the Pictures Tools Format tab in the ribbon on peak of your screen.
Click on the Compress Pictures push button.
Select the desired motion-picture show quality and options. The lower the PPI number, the more compressed your image will be.
Brand sure to check " Delete cropped areas of pictures " and choose whether you want to apply the compression to all pictures in your presentation, or selected pictures merely.
Click the OK button. You lot should immediately see the changes in quality and notice the reduced file size.

Method two: Compress videos in PowerPoint

Information technology'southward not a secret that video files tin be huge. If you have videos embedded into your presentations, information technology'due south not uncommon that yous'll end up with a large file size that's hard to transfer betwixt devices, USB's and email. To brand sure your presentation doesn't exceed file size limits, you can attempt to compress the videos in it.

Open your presentation in PowerPoint, so navigate to the File tab and go to the Info page within the backstage view.
When video files are detected in your presentation, you'll be able to run across the Compress Media button. Simply click on it, and so choose the desired quality. In nearly cases, compressing to 1080p or 720p will significantly reduce the file size of your presentation.
A new window will open up showing the progress of the compression and determining how much space was saved. Wait for the process to end.
Check your video and make sure yous're happy with the quality. If you lot desire to undo the compression, navigate dorsum to File > Info > Compress Media , and choose to Undo the last compression.

Method iii: Bandy 3D models with static images

3D model images

(Source: Nuts & Bolts)

While 3D models are definitely useful and give your presentations more visual interest, they definitely increment the file size of the finished production. If you're working with a limited amount of space, we recommend swapping 3D models with static images. You can use images from the internet, or even take a screenshot of the model and insert information technology manually.

If you want to replace the 3D model entirely, simply select information technology and press the Delete push button on your keyboard. This volition remove all traces of the model from your presentation every bit soon as you save it, and significantly reduce the file size.
Insert an image in place of the 3D model by using the Insert > Image menu. You may choose one from your calculator, or expect for one online within PowerPoint.

If you desire to replace the 3D model with a static prototype of the model itself, follow these steps.

Create a new, bare slide with a white background.
Insert the 3D model you want to apply and position it in whatever way yous want to.
Accept a screenshot using the Windows + Shift + Southward keyboard shortcut. This shortcut allows you to select a region of the screen instead of screenshotting the entire desktop. Select your 3D model on a white background.
On Mac, you can use the Command + Shift + 4 shortcut to do the aforementioned.
Delete the 3D model and the bare slide, then insert the screenshot of your model in place of the original.
If needed, select the screenshot and click on Film Format > Remove Background . This volition go rid of the white background, creating a transparent static image of your 3D model.

Method 4: Convert your presentation to PPTX Format

convert your presentation to PPTX format

Your presentation might exist saved in the PPT format. This format is quite large compared to PPTX, which is the format used in files created post-2007, alongside the release of PowerPoint 2007. The optimized format aims to reduce the file size of presentations, making transfer much less of a hassle.

If you saved your presentation in the PPT format, don't worry. At that place are plenty of gratuitous, online tools you tin use to catechumen a PowerPoint presentation into the PPTX format. Here'due south how.

Open the Convertio PPT Converter in your spider web browser. This is an entirely complimentary-to-use website that allows you lot to convert a PPT file into PPTX online.
If your file is over 100 MB, click on the Sign Upward button and create a free account. Otherwise, proceed to the side by side footstep.
Click on the Cull Files button and select your PPT presentation.
Make sure to select PPT to PPTX using the drop-down menus for file types.
Follow on-screen instructions and convert your presentation into the PPTX format. You lot should immediately see a decrease in file size.

Method 5: Shrink PowerPoint presentations every bit a ZIP file

compress powerpoint

As a last resort, you tin save some space by sharing your presentation as a ZIP file. These compressed files are handy if yous desire to proceed all of your original images, videos, models, and other elements, but however need to reduce the file size.

Here's how y'all tin convert a PowerPoint presentation into a ZIP on Windows 10 . Make sure to curl to the adjacent section if you're on a Mac system!

Open up the File Explorer and navigate to the location of your saved presentation.
Right-click on the presentation file and hover over the Send to pick.
Cull the Compressed (zipped) binder option.
Expect for Windows to end compressing your file. When finished, you'll be left with a ZIP file that has a reduced file size and provides ameliorate shareability.

The instructions for Mac systems are equally follows.

Open the Finder and navigate to the location of your presentation.
Right-click on the presentation and select Compress "(Presentation proper name)"
Wait for the process to cease. You lot should run across a smaller Cypher file with the same name as your original presentation created.

We hope that this commodity helped you compress PowerPoint presentations and reduce the file size for easier sharing. Show your world the difficult work you put into your presentations without having to cede quality!